This role offers the post holder the opportunity to be involved at the heart of OxFed in a busy, challenging and fast-moving environment. It will suit an experienced and self-motivated Executive Assistant who enjoys being part of a close-knit team. This is a pivotal role.
Reporting to the Business Support Manager you will be directly supporting the Executive Office which operates to a fast-pace and a demanding schedule, and you will play a key role in helping to plan and complete tasks in a timely and efficient manner. You will act as an important communication link between the Executives you will support, to enhance the communication between colleagues and partners both internally and externally.
You will deliver a high level of direct support for the Executives you work for, proactively dealing with a wide range of tasks, sometimes highly confidential and/or urgent, while demonstrating initiative and sound judgement. You will be responsible for the effective day-to-day organisation of their diaries, meetings, calls and teleconferences. You will be required to organise their travel and you will be responsible to ensure they have all the necessary papers for meetings. All of these activities will involve exercising a considerable degree of judgement and the ability to work both independently and collaboratively. You will also assist with fact-finding and background research on selected topics, help assemble short briefing papers and assist with preparing presentations and discussion papers.
We take our support services very seriously. You will be part of our growing Business Support Team, working together with a range of other administrative professionals to provide a seamless service across all of our activities. In addition to your Executive Assistant role you may be called upon to support other projects from time to time and will have the chance to be involved in a range of initiatives and training opportunities to help you to develop your skills while also benefiting our organisation.
Once we have received sufficient appropriate applications, we may withdraw the advertisement.
No agencies please.